Regulations-3
The Regulations of Sexual Health Institute - 3
Internal Audit of Association
Article 17: As the internal audit may be done by the general assembly, board of directors or board of control; it may also be done by independent audit institutions. Making audit by the general assembly or independent audit institutions shall not reveal the liability of the board of control.
The audit of the association shall be carried out by the board of audit at least once in a year. The general assembly or the board of directors may make audit if so necessary or have it made by independent audit institutions.
Borrowing Method of Associations
Article 18: Association may borrow if so necessary in order to realize its objective and to execute its activities with the resolution of board of directors. This borrowing may be for credited good and service purchase or it may also be in cash. But this borrowing cannot be made in a rate not to be able to be covered by the income resource of the association or in such a way to put the association in financial difficulty.
Establishment of Branches of Association
Article 19: The association may open branches where it finds necessary with the resolution of board of assembly. For this purpose, the co-founders assembly with three persons minimum shall give the branch establishment declaration specified in the Regulation of Association and the required document to the highest civil administration of the place where the branch will be opened.
Duties and Powers of Branches
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Article 20: Branches are internal organization of the association without having the corporate body, in charge and powered for activating autonomously in line with the objective and subject of the association and responsible for itself due to payables and receivables aroused from its all transactions.
Organs of Branches and Provisions to be Applied to Branches
Article 21: The organs of branches are the general assembly, the board of directors and the board of control. The general assembly is composed of registered members of the branch. The board of directors shall be selected as 5 (five) principal and 5 (five) associate members and the board of control shall be selected as 3 (three) principal and 3 (three) associate members by the general assembly. The duties and powers of these organs and other provisions found in this regulation related with the association shall also be applied in the branch within the frame foreseen by the legislation.
The Meeting Time of General Assemblies of Branches and How to be Represented in General
Principle General Assembly
Article 22: Branches, it is required that the general board meetings will be end at least two months before the general meetings of the headquarters. The common general board of the branches will meet every 3 (three) years in the month June. The place and date will be decided by the general board of the branches. Branches, a copy of the results of the general assembly meeting must be delivered in 30 (thirty) days to the civil administration authority and association's headquarters.
Branches, the headquarters general assembly are represented by plenary debates and natural delegates. The branches board of directors which are natural delegates, represent for each twenty (20) registered members as one (1), if the residual number of members is more than 10 or the total number of members' is less than 20 it will also representative as one elective delegate, as representing the branch in the headquarter.
The elected delegates by the latest general branch council will attend the general council of the headquarters. The board of directors and audit general members will attend the central general assemble, however, as long as they are not elected as branch delegates it is not allowed to them to vote. Those who are active in the management or auditing of the branch, and elected to the management or auditing of the general board will finish their activities in the branch.
The opening of representative office
Article 23: After permission of the general board, the association is able to open a representative office on places where it is necessary to carry out associating activities. The address of the representative office wills inform by the person or persons who are assigned by the general board to the local authority in writing. It is not allowed to open representative offices by branches.
How to change the regulation?
Article 24: Changes of the regulation will be done by permission of the general board. To change the regulation at least 2/3 of the members, who have right to vote, should join the general board meeting. Otherwise, a second meeting needs to be organized. For the second meeting there is no requirement of 2/3 of members. However, the total number of members who are joining the meeting must at least more than twice the number of members of the management and auditing council. It is required that at least 2/3 of the members needs agree with the suggested changes. The voting about the regulation changes will be an open session.
Termination of the association of goods the presence of the shape of liquidate
Article 25: The general board is always entitled to abolish the association. To treat the issue of abolishing the association during the general board meeting at least 2/3 of the members, who have right to vote, should join the general board meeting. Otherwise, a second meeting needs to be organized. For the second meeting there is no requirement of 2/3 of members. However, the total number of members who are joining the meeting must at least more than twice the number of members of the management and auditing council. It is required that at least 2/3 of the members needs agree with the suggested abolishing of the association. The voting about the abolishing of the association will be an open session.
Liquidation procedures
In case of abolishing of the association, the money its goods and rights will be distributed by the members of the liquidation committee members. The transaction will be started on the date where the general board had made the decision. During the liquidation procedure all transactions will be named as “Tasfiye Halinde Cinsel Sağlık Enstitüsü Derneği”.
The board of Liquidation is authorized to distribute the money and the goods and rights of the association from the beginning to the end of the liquation procedure. At first, it will investigate the accounts of the association. During the investigation the association books, documents, spending instruments, acts and the bank accounts will be determined.
During the liquidation the creditors will be inquire and is paid by exchanging goods in money. In case of obligators, the association will collect the receivables. After collecting from the obligators and paying creditors, the remaining money, goods and rights will be transferred to a place decided by the headquarters. If there is no decision made by the headquarters, the money, goods and rights will be transferred to a corresponding association established in the same province.
All liquidation procedures and transcripts will be registered in the liquidation records and the whole procedure needs be finished in three months. The period of three months is without additional time get by the organization based on a valid reason. The money, goods and rights of the association will be after completing the documentation period reported to the general assembly.
Lack of verdict
Article 26: In case of situations which are not listed in this regulation the association law, the Turkish civil code law and to these related association laws will be applied.
This regulations consist of 26 articles.
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