Regulations-1
Regulations of Sexual Health Institute - 1
The name and centre of the society
Article 1: Name of the society: Sexual Health Institute
The centre of the society is Ankara
The society can open subsidiary office in national and abroad.
The aim of the society and subject, form of study and field of activity that will be carried out in order to achieve this aim.
Article 2: This society is organized in order to;
-work to present, improve the sexual health science in our country and use it in aid of the society by providing unity and cooperation between professionals of sexual health.
-to give education about sexual therapy or other modern sexual treatments
-to train up certificated or licensed sexual therapist, sexologist, sexual consultant or sexual medical specialist.
-to open private sexual health institution
The subjects and form of the study that will be carried out by the society:
a- to research in order to activate and improve the activities
b- to show( reflect) suggestions and vision of the sexual medicine world by getting touch with organizations related to course of the membership of Turkey in European Union
c- to assist recognition of the democratic civil society, thought freedom, human rights and laic law state and development of social structure, loyal to modern civilization aim and principles of Atatürk
d- to organize course, seminar, conference and panels about sexual therapy, sexual consultancy or other sexual treatments and to support the people or organizations who arranges these activities under the standards that will be determined by board of directors.
e- to raise certificated or licensed sexual therapist, sexologist, sexual advisor or sexual medical specialists.
f- to obtain all kinds of information, documents and publications and to constitute a documentation center in order to achieve the goal, to publish informing, working bulletin and newspaper, periodical, and books to distribute to the members in order to announce the working process.
g- to publish and to reduce to writing books about sexual health science and to support these people and organizations under the standards that is determined by board of directors
h- to whip round provided that the necessary permissions are obtained and to accept donations from national and abroad.
i- to set up and manage economical, administrative and industrial enterprises in order to achieve the goals of regulations and to obtain the necessary income.
j- to found social and cultural facilities and to open clubhouse for the members to make use of and to spend spare times and to provide these places with furnishings.
k- to arrange activities such as dinner parties, concerts, balls, theaters, exhibitions, sport facilities, tours in order to improve social relationships between the members
l- to buy, sell, rent and hire chattel and real estates which are needed for the activities of the society and to assert benefit on the real estates.
m- to set up foundation, federation or to join a federation that is formed already if necessary in order to achieve the goals of the society and to found facilities which can be founded with necessary permissions.
n- to operate internationally, to affiliate and to cooperate with these foreign associations and foundations on project bases.
o- to take financial support from labor and employer’s unions, professional associations and similar organizations and give financial support to these associations to achieve the goals of the society.
p- if it’s found necessary for the aim of the society, to carry out common projects with public enterprise and institutions about their field of interest provided that the 5072 numbered provisions of code concerning the relationship between associations, donations and public enterprise and institutions are saved.
q- to establish a foundation in order to meet the requirements of the society members for short-term credit needs for necessary expenses such as food, clothing and other assets and goods.
r- to open branches and representative agencies where it is found to be needed.
s- to provide an healthy working environment to achieve the aim and to provide all kinds of technical equipment, office stocks and stationery equipment.
t- to form platforms with other associations, foundations, unions and other similar non-governmental organizations in order to achieve a common purpose which is related to the aim of the institution and which is not prohibited by law.
THE SCOPE OF THE SOCIETY
The society is active on health, education, cultural and social areas.
Right to be affiliated to the society and membership procedures
Article 3: There are 3 kinds of membership which are original membership, honor and honorary membership.
1- Every natural and legal person who has the juridical capacity and who adapts to the principles of the society and accepts to work accordingly and who has the conditions anticipated by legislations have the right to affiliate to this society. However, for the foreign real people to be a member they should have the right of abode. For honorary membership this condition is not needed.
2- It is needed to be introduced by two members of the society and to give an written membership application to the chairmanship of the society in order to be an original member. Board of directors makes a decision about introduced applicant in at most thirty workdays. The result is promulgated to the applicant in written. Founders are the original members of the society. The accepted applicant is recorded to the kept book for this purpose.
3- The members of the society commit to codes of business conduct which is determined by board of directors.
4- Original member: original members are the accepted applicants who are determined by the founders of the society and the board of directors. For the original members an ’’original member record book’’ is kept and ’’original member affinity card’’ is prepared. Original member have suffrage in the general assembly.
5- Honor member: The person who wants to follow the actions of the society or can contribute to the society by his/her works or the people who declares to contribute to the society can be honor member if recommended verbally by board of directors and the approved by the chairman.
6- Honorary member: The person who gives financial and moral support to the society can be accepted to be an honorary member by the board of directors. Honorary members pay membership due if they want. For the honorary members an ’’ honorary member record book’’ is kept and ‘’’ honorary member affinity card’’ is prepared if it is found necessary by the chairman. Honorary members don’t have suffrage in the general assembly.
Leaving the membership
Article 4: Every member has the right to leave the membership only if declared in written. Leaving process is assumed to be ended when the leaving petition reaches to the board of directors. Leaving the membership doesn’t clean up the accumulated debt of the member to the society.
Dismission from membership
Article 5: Circumstances which require dismission from membership
1- to act against the regulations of the society
2- to duck out of from given assignments
3- not to pay dues in six months in spite of the written warnings
4- not to obey rules determined by managing bodies
5- to lose conditions of membership
In case of the determination of one of the conditions above, he/she can be dismissed from membership.
People who leave or dismissed from society are deleted from record book and cannot demand on wealth of the society.
Bodies of the society
Article 6: Body of the society is shown below.
1- general assembly
2- board of directors
3- inspectorate
The form of constitution, time of meeting and meeting principles
Article 7: Board of directors as being the most authorized decision making body of the society is formed by the members of the society, natural delegates of the branch offices and delegates who are chosen by the members of the branch offices.
General assembly meets:
- Ordinarily at the time specified by the regulations
- Extraordinarily when it’s found necessary or upon the written request of one fifth of the members of the society in 30 days.
Ordinary meeting of the general assembly is done triennially in September at the day, hour and place which will be determined by the board of directors. General assembly is convened by board of directors.
If the board of directors doesn’t convene the general assembly; jurat appoints 3 members for convening the general assembly upon the application of one of the members.
Call procedure
Board of directors arranges the list of the members who has the right to appoint general assembly.
Members who have the right to appoint general assembly are convened by announcing the day, hour, place and agenda in a newspaper or notified by mail or e-mail before at most 15 days. If this meeting cannot be accomplished because majority cannot be constituted, the day, hour and place of the second one is indicated in this meeting. The period between the first and second meetings cannot be less than 7, more than 60 days. If the meeting is postponed due to any reason except majority problems, the second one is also announced with the same call procedure by indicating the reasons for postponement. The second meeting should be convened in 6 months at most. The members are convoked to the second meeting according to the principles in the first item.
The general assembly cannot be postponed for more than one time.
Meeting procedure
General assembly is convoked in case of the attendance of absolute majority of members and in case of any change in regulations or the termination of the society, meeting can be accomplished by two third of members. But, number of members participating to this meeting could not be less than two times of complete number of members of boards of executives and supervisors. Nevertheless in this assembly, the number of attending members cannot be less than the double of the total number of members of board of directors and inspectorate.
The list of the members who has the right to attend general assembly is kept available in the meeting place. The identity cards of members given by official authorities are controlled by the members of board of directors or the officials assigned by board of directors. The members enter the meeting place by signing the list.
If the quorum for meeting is provided, the condition is confirmed by a report and the meeting is open up by the head of board of directors or any member of board of directors assigned by him/her. A report is composed by board of directors in case of lack of majority too.
After opening, council committee is created by assigning a chairman, enough number of deputy chairmen and a secretary. While voting for assigning the organs of society, the members should show their identity cards to council committee and should sign the list.
The management and maintaining the security of the meeting is assigned to the chairman of the council.
In the general assembly, only the items in agenda are discussed. However, the subjects which are raised in written by tenth of the members should be put on the agenda.
Every member has one right to vote; the member should vote personally. Honor and honorary members can attend the general assembly but cannot vote. In case of the membership of a corporation, the chairman of the board or anyone who is assigned by him/her votes for corporation. The subjects which are discussed and decisions taken in the assembly are written in a report and this report is signed by chairman of the council and secretaries. At the end of the meeting, the report and the other documents are delivered to chairman of the board. Chairman of the board is responsible for the protection of these documents and delivering to the newly elected board of directors in 7 days.
Method and form of voting and decision making of general assembly
Article 8: In general assembly, the members of board of directors and inspectorate are voted by secret ballot and decisions for other subjects are open voted unless otherwise is concluded. Secret ballots are the votes which are collected in an empty case which are sealed by chairman of the assembly, processed by members and open casted after voting.
In open voting, the method which is indicated by chairman is used.
The decisions of general assembly are taken by absolute majority of the attending members. In so far, decisions about any changes in regulations and termination of the society can only be taken by two third of the attending members.
Decisions which are taken without assembly and calling
The decisions which are taken with written attendance without convening and decisions which are taken by all of the members of this society convening without obeying the call procedure. Any decision making in this way does not stand for a meeting.
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